Time Management Tips for Busy Business Owners
Aside from cash, time is considered the most limited resource for most business owners. Entrepreneurs juggle a lot of balls and wear several hats making it necessary to strategically plan and save time whenever possible. Learning the fine art of time management is a necessary skill for all busy business owners.
Save time by working fewer hours
I know you’re wondering how working just a few hours can help you get more done. It’s true; you can accomplish more tasks effectively and efficiently in a shorter amount of time.
By doing this, you won’t work harder, you’ll simply work smarter.
Set a time limit and give yourself only that time allocation to get your task list done. When you allow yourself only 6 or 7 hours to get everything done, as opposed to starting the day with a 12 to 14 hour mind-set, your attention will be focused and you’ll deliver everything you needed to in the 7 hours. When you train yourself to not allow extra hours, you’ll stop procrastinating or doing unnecessary things that steal your precious time. You’ll be amazed at how quickly you’ll accomplish everything you need to in far fewer hours.
Make use of online tools
Here are some excellent time saving tools to streamline your life and your online business:
1. Utilize productivity analysis tool
RescueTime is free time management software that monitors the time you spend online. It examines the time you spend on websites and programs. You can set RescueTime to prevent you from accessing Facebook, Twitter and other distracting sites during working hours. This tool will help give you an idea where you are spending too much or your time to that you can break the habits that steal your precious work time. This tool can dramatically improve your online productivity and that of your staff as well.
2. Utilize a project management and file sharing tool
Dropbox is a cloud-based solution that you can use to store and share documents, spreadsheets, photos, videos and other information. You can access your files from anywhere and share it with your staff and team members. This tool eliminates time spent locating, copying and emailing documents among team members. Everything is one place that everyone can access when they need to.
3. Use an information organization tool
Evernote is as online solution that allows you to capture any audio, video or text in one convenient location. Use this to eliminate those yellow sticky notes we are all so fond of using. If you’re browsing the web and there’s an Internet page or document that you find interesting, you can take a snapshot and save it. Another good feature is the search function that allows you to retrieve information and locate your documents faster.
4. Use social media management system
If you’re using Facebook, Twitter, Linked in and other social media tools to market your online business, use a central dashboard like Hootsuite to save yourself having to login into multiple sites to post an update. Since you have more than one account that needs to be updated, you’ll avoid going back and forth between these social media sites. You can post your latest updates directly on any or all of your social media accounts at the one time. Since Hootsuite provides a browser feature, you can also view Facebook comments and Tweets and respond directly using this tool. You can also use its pre-scheduler feature to schedule your updates in advance.
5. Have virtual meetings
Consider using programs such as Skype or GoToMeeting to limit travel from one place to another. This will save you time and money. Skype is not only good for making video calls but also for video conferencing, file sharing and instant messaging. With GoToMeeting you can communicate face-to-face with your customers and entire project teams. Use these tools to save on travel and long distance charges as well as work more efficiently, provide answers faster and collaborate more effectively.
There are many more time saving tools, apps and services you can use to manage your business and save that much needed time. Find and utilize the ones that work for you. Here are some others we recommend.
Need more time management help? Pamela Finnesand of The Business Maximizer is ready to help you create time management systems that work for you and your business. Schedule your complimentary Business Breakthrough Strategy Session today!
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