20 Essential Time Management Tips
You’re almost half way through the year, this is always the perfect time to review your habits, your plans and make changes as needed. This year, make maximizing your time one of your top business and life goals.
To be successful, you’ll have to learn to effectively manage your time. It will also let you enjoy a more balanced life.
According to a time management article on Entrepreneur:
“There are only three ways to spend time: thoughts, conversations and actions. Regardless of the type of business you own, your work will be composed of those three items.” (Source: http://www.entrepreneur.com/article/219553)
As a business owner, there will always be interruptions. Though these interruptions cannot be eliminated, it is something that you can control. You can decide the exact amount of time you will spend on those thoughts, conversations and actions.
Here are several time-management tips to help improve your productivity.
Experiment with each one and see which would work for you.
- Begin your day or week by creating a list of tasks you need to accomplish. Highlight the high priority ones. Give each item a time frame or limit to help you keep your focus.
- Use the first 30 minutes of each day to make plans and set time allowance for interruptions.
- Have a journal where you can track your thoughts, conversations and actions. You’ll get to see how much time you have spent or wasted on non-essential thoughts, conversations and actions.
- Set a schedule for checking emails or returning phone calls. Resist the urge to check and reply to emails every minute.
- Set real deadlines. Better use those helpful sticky notes so you can see them all the time.
- Establish work routines to keep your productivity high. This should include time for regular activities and break time.
- Categorize your tasks into Home, Work, Personal, Social, etc. so you will be more organized. It can be better if you can find a smartphone or iPad app to help you with it.
- Avoid procrastination at all cost. Get things done earlier so you won’t feel stressed and pressured by your deadlines.
- Schedule time for interruptions.
- Place a “Do Not Disturb” sign when you’re doing a major task so you don’t get interrupted.
- Block out online and social media distractions unless you’re using these tools for your business.
- De-clutter your PC or laptop, your desk, your workstation or your office. Keep things organized.
- Delegate whenever possible. Identify those tasks that your support staff can handle well.
- Try to outsource administrative tasks so you can concentrate on running your business effectively.
- Better stop multitasking. You can’t do several things at the same time and do them as well as if you were only concentrating on one task at a time.
- Separate the essential from the non-essential tasks.
- Take advantage of technology. Use apps, Skype, calendars and reminders properly whether you’re travelling abroad or working from home.
- Keep focus. When you’re doing something – whether you’re working on a big project, at the meeting or an event, give your undivided attention to the task at hand.
- Learn to say “no” politely. Don’t let your employees, customers, friends or devices eat up a chunk of your time.
- Remember to take time for yourself. Don’t forget to eat healthy, sleep and exercise. Take a short break; get some fresh air or a vacation if you need to.
Looking for ways on how to manage your time effectively and be successful? Let Pamela Finnesand, The Business Maximizer, assist you. Schedule your free Business Breakthrough Strategy Session today!
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